Privacy Policy

Foton Newcastle is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Foton Newcastle manages personal information. It is structured as follows:

1. Personal information Foton Newcastle collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Foton Newcastle and complaints
10. Changes to Privacy Policy

1. Personal information Foton Newcastle collects

The main types of personal information Foton Newcastle collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Foton Newcastle such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Foton Newcastle's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Foton Newcastle's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Foton Newcastle's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Foton Newcastle.

Foton Newcastle collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Foton Newcastle keeps of telephone calls, or emails received, or messages sent to Foton Newcastle or posted on Foton Newcastle's pages on social media);
• Foton Newcastle's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Foton Newcastle collects personal information in connection with running its business directly from the individual concerned. On occasion Foton Newcastle may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Foton Newcastle stores personal information in electronic and paper form.

Foton Newcastle uses and discloses personal information as follows:

• to source vehicles and sell them to Foton Newcastle's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Foton Newcastle's customers and prospective customers;
• to obtain products, services or information from Foton Newcastle's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Foton Newcastle knows about them);
• to operate and manage Foton Newcastle's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Foton Newcastle. For example, Foton Newcastle may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Foton Newcastle also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Foton Newcastle uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Foton Newcastle uses in the operation of the computer program is browsing history on Foton Newcastle's websites, name, contact information, and other information you may input into Foton Newcastle's websites. The level of human oversight Foton Newcastle provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Foton Newcastle's staff.

4. Cookies

Foton Newcastle uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Foton Newcastle's web server. Foton Newcastle may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Foton Newcastle's platforms and those social media platforms. Foton Newcastle's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Foton Newcastle's website.

5. Links to other websites

Foton Newcastle's website may contain links to third party websites. Foton Newcastle does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Foton Newcastle and do not wish to receive these communications from Foton Newcastle in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Foton Newcastle.

7. Overseas transfers

Foton Newcastle's website/s are hosted in Australia. On occasion, a third party service provider Foton Newcastle engages or that Foton Newcastle is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Foton Newcastle holds about them by contacting Foton Newcastle during business hours on (02) 4989 5818 or via the contact page.

Foton Newcastle may require an individual making a request to verify their identity before processing their request.

Foton Newcastle will aim to respond to all requests promptly and within 30 days.

Foton Newcastle may refuse a request where permitted or required by law. Foton Newcastle will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Foton Newcastle and complaints

If you have any queries, concerns or complaints about how Foton Newcastle handles your personal information please contact Foton Newcastle during business hours on (02) 4989 5818 or via the contact page. Foton Newcastle may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Foton Newcastle can understand the nature of your concern. In most cases, Foton Newcastle will ask that you put your request in writing.

Foton Newcastle takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Foton Newcastle's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (02) 4989 5818
• Mailing Address: 90 Hannell St, Wickham, NSW, 2293

10. Changes to Privacy Policy

Foton Newcastle may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.